Hambrook Sports Club Privacy Policy

Last updated: 5th November 2025

Hambrook Sports Club (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you visit our website, purchase memberships, tickets, or merchandise, or interact with us in any other way.

1. Who We Are

Hambrook Sports Club

Moorend Road, Hambrook, BS16 1SJ

Email: officialhambrooksportsclub@gmail.com

Telephone: 0117 363 6364

Website: www.hambrooksportsclub.co.uk

We are the data controller responsible for your personal information under UK data protection laws.

2. Information We Collect

We may collect and process the following types of information:

2.1 Information You Provide Directly

* Name, postal address, email address, and phone number

* Date of birth (for age-appropriate memberships or events)

* Payment and billing information (processed securely via third-party providers)

* Membership application or renewal details

* Event booking and attendance details

* Preferences for communication and marketing

2.2 Information We Collect Automatically

* IP address, browser type, and device information

* Website usage data through cookies and analytics tools (see Section 7)

3. How We Use Your Information

We use your personal data to:

* Manage memberships, renewals, and subscriptions

* Process ticket and merchandise purchases

* Communicate with you about club news, events, and activities

* Provide access to digital or online services

* Comply with legal obligations and maintain club records

* Improve our website and member experience

We will not sell, rent, or trade your information to third parties.

4. Legal Bases for Processing

We process your personal data under the following lawful bases:

* Contract: To provide the services or products you have purchased or subscribed to.

* Consent: When you sign up for newsletters or marketing communications.

* Legal obligation: To comply with applicable laws and regulations.

* Legitimate interest: To manage the Club effectively and improve our offerings.

5. Data Sharing

We may share your information with:

* Trusted service providers (e.g., payment processors, event systems, email platforms)

* Sports governing bodies (if required for membership or compliance purposes)

* Law enforcement or government authorities if required by law

All third parties are required to respect your privacy and use your data only as instructed.

6. Data Retention

We retain personal data only as long as necessary to fulfil the purposes we collected it for, including for accounting or legal requirements.

After this period, data will be securely deleted or anonymised.

7. Cookies and Tracking

Our website uses cookies and similar technologies to improve functionality and measure performance.

You can adjust your cookie preferences through your browser settings. For full details, please see our Cookie Policy (available on our website).

8. Your Rights

You have the following rights under UK data protection law:

* To access a copy of your personal data

* To request correction or deletion of your data

* To restrict or object to our processing of your data

* To withdraw consent at any time (for marketing or optional services)

* To request data portability

You can exercise your rights by contacting us at [Insert Contact Email].

If you are unhappy with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at [https://www.ico.org.uk](https://www.ico.org.uk).

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the date of last update shown at the top.

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at officialhambrooksportsclub@gmail.com